R:Oo'nd Digital Archiving

Content Package · Team Workflow

Digital Archiving

How every Monthly Content Package, 01 or 02, is filed in the R:Oo'nd archive. Build the path one level at a time, expand the package into its working folders, then archive every folder to Dropbox and the JPEG external hard disk.

Archive root: AROUNDSpelled without the colon
Folder order: Year → Client → Month → Package
Package 01 · $379: 10 artworks · 3 videos · 13 captions
Package 02 · $490: 13 artworks · 6 videos · 19 captions · 2 influencers
Archived to: 1. Dropbox
2. JPEG External HDD

Workflow

Build the path, expand the package, then archive every folder to both places. Month sits under the client brand, not under the year.

Root

AROUND

AROUND

R:Oo'nd's top folder. Colons can't be used in folder names.

Level 1

Year

2026

Year the package runs

Level 2

Client Brand

Client Brand

One folder per client

Level 3

Month

October

Month of the package

Year → ~~Month~~ → Client: month moved under the client

Level 4

Package Name

Monthly Package 01 Monthly Package 02

The package sold to the client this month

Expand package

Inside the package folder, create the folders below. Package 01 uses five. Package 02 adds a sixth: Influencers.

Artwork

01100213

Static posts for Facebook.

CompleteFinal designed posts
FootageSource photos

Video

013026

TikTok edits, 20 to 45 seconds each.

CompleteFinal edits with subtitles and sound
FootageRaw clips

Captions

01130219

One caption for each artwork and video. In the client's brand tone, with keywords and a call to action.

Influencers

Package 02 only

2 JPEG influencers. Each one makes 1 post and 1 story.

Team Plan

Both · internal

The team's plan for producing this month's package.

Report

Both

The report for this month's package.

Archive to two places

Copy every folder for the month, keeping the same AROUND path on both.

Dropbox

Cloud copy

Upload the month's folders to Dropbox inside the same AROUND path.

Dropbox \ AROUND \ 2026 \ Client Brand \ October \ …

JPEG External Hard Disk

Offline copy

Copy the same folders to the JPEG external hard disk.

JPEG External HDD \ AROUND \ 2026 \ Client Brand \ October \ …

Path and file name

Where a finished TikTok video for October is saved, and what it is called.

AROUNDRoot\ 2026Year\ Client BrandClient\ OctoberMonth\ Monthly Package 01Package\ VideoFolder\ CompleteFinal\ ClientBrand_October_01.mp4File name

Swap "Client Brand" for the real client name, and 01 for 02 when the client is on Package 02. Raw clips go in Video \ Footage.

Name every file

Client brand, then month, then a running number so files in the same folder never clash.

ClientBrandClient brand_ OctoberMonth_ 01Number .jpgFile type

Artwork \ CompleteClientBrand_October_01.jpg … ClientBrand_October_10.jpg
Video \ CompleteClientBrand_October_01.mp4 … ClientBrand_October_03.mp4

Reference

The full folder tree, and what should be there before a month is closed.

AROUND
└─ 2026
   └─ Client Brand
      └─ October
         └─ Monthly Package 02
            ├─ Artwork
            │  ├─ Complete
            │  └─ Footage
            ├─ Video
            │  ├─ Complete
            │  └─ Footage
            ├─ Captions
            ├─ Influencers   ← 02 only
            ├─ Team Plan
            └─ Report

Before closing the month

Check the package folder against what the client paid for, then archive to Dropbox and the JPEG external hard disk.

Deliverable	01$379	02$490
Facebook artworksArtwork \ Complete	10	13
TikTok videosVideo \ Complete	3	6
CaptionsCaptions	13	19
Influencer posts + storiesInfluencers	–	2 + 2
Team plan and reportTeam Plan · Report	✓	✓